The FF&E schedule is the list a hotel’s furniture is bought from. The designer starts it, the purchaser prices from it, and the factory builds from it. A schedule that works has one row per item type, and every column answers a question someone will ask later: what is it, where does it go, how many, what is it made of, does it pass the fire test in this market, who makes it, when does it ship, and who approved it.
The columns
| Column | What goes in it | Why it matters |
|---|---|---|
| Code | A short unique code, for example CG-01 for casegoods, UP-04 for upholstery | The same code goes on the quote, shop drawing, sample tag, carton and packing list |
| Item | Plain name: “Nightstand, wall-hung, 1 drawer” | Avoid brand names in this column |
| Location | Room type and area: “Std King, bedroom” | One code can sit in several room types |
| Qty | Count per room type and total | Totals drive price breaks and container planning |
| Dims | W × D × H in mm | Joinery: “to site survey” until measured |
| Material | Core and face: “18 mm MDF, oak veneer” | Core decides weight, moisture behaviour and emissions rules |
| Finish | Colour and sheen code, edge detail | Ties to the finish sample number |
| Fabric | Supplier, pattern, colour, width, repeat | One fabric per row; add a row for contrast or welt |
| Rubs | Martindale cycles or Wyzenbeek double rubs, with test method | Public seating needs more than bedroom seating |
| Fire class | The test the item must pass in the hotel’s market | Changes the foam, the fabric, sometimes a barrier layer |
| Hardware | Hinges, runners, handles, locks; model and finish | Soft-close and handle finish are common late changes |
| Supplier | The factory or vendor | Lets the purchaser group lines per factory |
| Lead time | Weeks from approved shop drawings, not from order | The clock that actually matters |
| Approval status | Not issued / Issued / Approved / Approved as noted / Rejected | One status per row, with date and initials |
| Sample status | Not needed / Requested / Received / Approved / Rejected | Fabric, finish and hardware samples each count |
| Notes | Revision number, open questions | Keep decisions out of email threads |
Prices often sit in a separate sheet or in hidden columns, so the schedule can go to the factory and the site without them.
Rubs and fire class by market
Abrasion and fire columns change with the market and the space. The figures below are the published thresholds, not Rovers’ specification.
Abrasion (rubs). The Association for Contract Textiles guideline for woven indoor upholstery:
| Use | Wyzenbeek (ASTM D4157) | Martindale (ASTM D4966) |
|---|---|---|
| Low traffic / private spaces (guest rooms) | 15,000 double rubs | 20,000 cycles |
| High traffic / public spaces (lobby, restaurant) | 30,000 double rubs | 40,000 cycles |
Fire class. Common entries for the column:
| Market | Upholstered seating | Beds and mattresses |
|---|---|---|
| United Kingdom | BS 7176, medium hazard for hotels (includes BS 5852 crib 5) | BS 7177, medium hazard |
| Many EU countries | EN 1021-1 and -2 (cigarette and match) | EN 597-1 and -2 |
| United States (California) | Cal TB 117-2013 (smoulder resistance) | 16 CFR 1632 and 1633 for mattresses (CPSC) |
Local codes, the operator’s brand standard and the fire engineer can ask for more. The column holds the test named for that market, and the certificate goes in the submittal.
For US projects, the Material column also notes TSCA Title VI: furniture containing MDF, particleboard or hardwood plywood must be labelled compliant (US EPA).
How the schedule moves through approvals
- Design issue. The designer issues the schedule with drawings, finishes and fabrics. Rows are “Not issued” for shop drawings.
- Pricing. The purchaser or contractor prices every line with the factory. Questions go in Notes, not in a separate email.
- Shop drawings. The factory draws each code. Status moves to “Issued”, then “Approved”, “Approved as noted” or “Rejected”. Lead time starts from approval.
- Samples. Finish, fabric and hardware samples go to the designer. Sample status moves the same way. Fabric samples carry the rub and fire test reports.
- Mock-up room (if any). One room is built and signed off. Changes go back into the schedule as a new revision.
- Production and inspection. Rows move to “In production”, then “Inspected” with date.
- Packing and shipping. Carton labels carry the code, room or floor and box count. The packing list is sorted by code.
- Delivery and installation. Rows close when the item is installed and snagged (in the US: when delivered).
Sample excerpt
SAMPLE: illustrative rows only, not a real project.
| Code | Item | Location | Qty | Dims (mm) | Material | Finish | Fabric | Rubs | Fire class (UK) | Hardware | Supplier | Lead time | Approval | Sample |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| CG-01 | Nightstand, wall-hung, 1 drawer | Std King, Twin | 2 per room | 500 × 400 × 250 | 18 mm MDF, oak veneer | OK-02 matt lacquer | n/a | n/a | n/a | Soft-close runner, push latch | Factory A | 10 wks from approval | Approved as noted (rev B) | Finish approved |
| CG-04 | Wardrobe with luggage shelf | Std King | 1 per room | To site survey | 18 mm MDF, HPL inside | OK-02 / white HPL | n/a | n/a | n/a | Soft-close hinge, hanging rail | Factory A | 12 wks from approval | Issued | Hardware requested |
| UP-01 | Desk chair | Std King, Twin, Suite | 1 per room | 520 × 560 × 820 | Beech frame, CMHR foam | WD-01 stain | FB-03 plain weave | 40,000 Martindale | BS 7176 medium hazard | Glides | Factory B | 8 wks from approval | Approved | Fabric approved |
| UP-06 | Lobby sofa, 3-seat | Lobby | 4 | 2200 × 900 × 780 | Hardwood frame, CMHR foam | WD-01 stain | FB-07 velvet | 40,000 Martindale | BS 7176 medium hazard | n/a | Factory B | 10 wks from approval | Rejected (arm height) | Fabric received |
In the full file, each status carries a date and initials, and each revision letter matches a shop drawing.
What to send us
Send the FF&E schedule as it stands, in any format, with the drawings and the hotel’s market. If columns are empty, we fill them from the drawings and the factory’s answers, price every line, and send the schedule back with lead times from approved shop drawings.
- Association for Contract Textiles, Voluntary Performance Guidelines: Abrasion, woven fabrics, indoor (Feb 2025) · accessed 2026-10-04
- SATRA, Hotel furniture: fire safety standards (BS 7176, BS 7177, EN 1021, EN 597) · accessed 2026-10-04
- California Bureau of Household Goods and Services, Technical Bulletin 117-2013 · accessed 2026-10-04
- U.S. CPSC, Mattresses, mattress pads and mattress sets (16 CFR 1632, 1633) · accessed 2026-10-04
- U.S. EPA, Formaldehyde emission standards for composite wood products (TSCA Title VI) · accessed 2026-10-04